Document sharing is an essential element of collaborative business processes. But if not done correctly it can leave the open for hackers to take over sensitive files.
Secure Document Sharing involves the distribution of data that are considered confidential or private such as personally identifiable data (PII) or protected health information (PHI). This includes documents that are https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ being developed and distributed to colleagues as part of a collaboration or review process. It is utilized in M&A activities and requires a solution that allows large documents to be exchanged in the most secure online environment.
The most widely used method is to utilize cloud-based file sharing software. They permit users to access online files in a controlled fashion (e.g. printing, copying, and the prevention of screenshots are all common methods. It also provides granular control over shared folders and files, and also allows advanced security features like audit trails and encryption.
Peer-to-peer document sharing is a different alternative. It lets computers connect directly to each other to transfer files without hosting them on central servers. It has some advantages, including reduced storage requirements, quicker transfer speeds, and a more customizable experience. However, it also comes with serious risks that could result in the accidental publication of private information and viruses, malware, and worms. It is not recommended to use in environments with strict guidelines for compliance. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share files both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration, to align with organizational governance rules and best practices around secure document sharing.
