Virtual document safe storage is the process of converting physical files into electronic documents that can be shared storage and access. It can help reduce the amount of space required to store physical documents. Additionally, it can also help improve security by locking specific portions of a file to specific users. This is especially useful for companies that handle lots of paper. Paper documents are hard to monitor and secure, and they can be more susceptible to theft and destruction in the event of a catastrophe like a fire. Electronic files, on the other on the other hand, are far easier to track, less vulnerable to loss and are far more resistant to destruction.
When selecting a secure online document system be sure to think about how easy it will be for you and your guests to use. Look at the ease of uploading and downloading documents, and determine if non-technical staff can manage to learn how to use the system. Moreover, make sure to discover if the company offers any support and how easily accessible it is.
Who hasn’t lost important documents on their personal computer? Although generic file sharing platforms such as Dropbox and Google Drive are better at backing files, they do not have the ability to organize them into relevant folder structures that correspond to your company’s needs or industry. Online document systems can accomplish this, and can even provide audit logs on who has viewed what documents.